- Merge Two Cells Without Losing Data Excel
- Combine 2 Cells In Excel
- Merge Two Cell Data In Excel Formula
- Merge Two Data Fields In Excel
Summary:
Does merging rows and columns in Excel seems a tough task for you to perform? Read this tutorial to learn different ways to merge rows and columns in Excel.
Microsoft Excel is a very useful application and can be used for performing various tasks. This is the reason Excel provides various useful functions to make the task easy for the users.
One of the most common tasks that everyone needs performing now and then is merging rows and columns.
But the problem is that performing this is not an easy task and Excel does not provide any tool to do this.
This is quite complicated as merging rows and columns in some cases causes data loss.
Just make use of the third party merge cells add-in for Excel. And with the merge cells add-in you can merge data from many cells by using any separator you like (for example carriage return or line break). With this, you can join row by row, column by column, or merge data from the selected cell into one without any loss. Here we have one formula that can quickly merge two cells into one but keep both contents. Select one cell which you will place the result, type this formula =A1&' ' &B1, A1 and B1 are the cells you want to join together, “ “ is the separator between two cell contents, press Enter key, and drag fill handle down to apply the formula to cells. You can combine data from multiple cells into a single cell using the Ampersand symbol (&) or the CONCAT function. Combine data with the Ampersand symbol (&) Select the cell where you want to put the combined data. Type = and select the first cell you want to combine.
As while trying to combine two or more rows in the worksheet by making use of the Merge & Center button (Home tab > Alignment group), you will start getting the error message:
“The selection contains multiple data values. Merging into one cell will keep the upper-left most data only.” Realm of mad god discord.
![Two Two](/uploads/1/3/7/5/137531291/699782185.png)
And if you click OK, merged cells would contain just the value of the top-left cell and as a result, entire other data will be removed.
So this is what leads you to Panic situation!!!
To get rid of this, today in this article I am sharing different ways to easily merge rows and columns in excel without losing any data.
Below check out the fixes on how to merge rows in Excel or how to merge columns in Excel.
To recover Excel data without any data loss, we recommend this tool:
This software will prevent Excel workbook data such as BI data, financial reports & other analytical information from corruption and data loss. With this software you can rebuild corrupt Excel files and restore every single visual representation & dataset to its original, intact state in 3 easy steps:
- Download Excel File Repair Tool rated Excellent by Softpedia, Softonic & CNET.
- Select the corrupt Excel file (XLS, XLSX) & click Repair to initiate the repair process.
- Preview the repaired files and click Save File to save the files at desired location.
How To Merge Rows & Columns In Excel Without Losing Data?
There are different methods for combining row and columns text in Excel. Here check the ways one by one to merge data without losing it. First, check how to merge rows in Excel.
Merge Two Cells Without Losing Data Excel
Part 1# How To Merge Rows in Excel
When it comes to merging the Excel rows there are two ways that allow you to merge rows data easily.
- Merge Excel rows using a formula
- Combine multiple rows using the Merge Cells add-in
1. How to Merge Multiple Rows using Excel Formulas
Excel provides various formulas that help you combine data from different rows. Possibly the easiest one is the CONCATENATE function. So here checks out some examples for concatenating numerous rows into one:
- Merge rows with spaces between data: For example =CONCATENATE(B1,” “,B2,” “,B3)
- Combine rows without any space between the values: For example =CONCATENATE(A1,A2,A3)
- Merge rows > separate the values with comma: For Example =CONCATENATE(A1,”, “,A2,”, “,A3)
Now check how the CONCATENATE formula works on the real data.
- On the sheet choose an empty cell and type the formula into it. Type the formula as per the data rows
- And copy the formula across entire other cells in the row.
- Now, simply you are having several data rows merged into one row.
2. How to Combine Rows in Excel using the Merge Cells Add-in
The Merge Cells add-in is used for merging various types of cells in Excel. This allows you to merges the individual cells and also combines data from entire rows or columns.
Please Note: You need to download a merge cell add-ins for third-party sites available online. Search in Google for add-ins.
Follow the given steps to combine two or more rows in your table:
- Choose rows you are looking to merge > click on the Merge Cells icon.
- Now the merge cells dialog window opens with a table or range selected already. And in the upper part of the window, you can see the three basic things:
- How you want to join cells– For combining rows of data > choose “column by column“.
- How to separate merged values with – an array of standard separators is available to choose from > comma, space, semicolon, anda line break. So select the separator as per your desire.
- Where you need to place the merged cells > either the top cell or bottom cell.
- Now check the lower part of the Windows to check if you need any additional options:
- Clear the content of selected cells – Choose this if need data to remain in the merged cells only.
- Merge all areas in the selection – This option allows you to merge rows in two or more non-adjacent ranges.
- Skip empty cells and Wrap text – Well, these are self-explanatory.
- Lastly, Create a backup copy of the worksheet – This option is checked by default. It is just a precaution that keeps you on the safe side and prevents the risk of data loss.
- Click the Merge button > to check the result – possible the merged rows of data separated by line breaks.
So, these are the two ways that allow you to merge rows in Excel without any data loss. Now, check out the ways on how to combine two columns in Excel.
Part 2# How To Merge Columns In Excel
Here check out the 3 ways to merge data from several columns into one without using VBA macro.
- Merge two columns using formulas
- Combine columns data via NotePad
- The fastest way to join multiple columns
Combine 2 Cells In Excel
1. Merge Two Columns using Excel Formulas
1. Into your table > insert a new column > in the column header place the mouse pointer > right-click the mouse > select Insert from the context menu. Name the newly added columns for eg. – “Full Name”
2. In the cell D2, write the formula: =CONCATENATE(B2,” “,C2). The B2 and C2 are the addresses of First Name and Last Name. And in the formula, the quotation marks “” is the separator that will be inserted between merged names any other symbol can be used as a separator e.g. a comma.
3. Just like this, join data from several cells into one by making use of any separator of your choice.
4. Simply, copy the formula to other cells of the Full Name column. If the First name or the Last name is deleted, then the corresponding data in the Full name Column will also be gone.
5. Next, try converting the formula to a value so that you can remove the unnecessary columns from the Excel worksheet. Choose entire cells with data in the merged column (choose the first cell in “Full Name” Column > press Ctrl +Shift + Arrow Down)
6. Now copy the contents of the columns to clipboard > right click on the cell in the same column (“Full Name”) > choose “Paste Special” context menu > choose “Values” radio button > click OK.
7. Now remove “First Name” & “Last Name” columns that are not required. Click the column B header > press and hold Ctrl > click column C header.
8. After that make a right-click on any selected columns > select Delete from the context menu.
9. This is it, now you have successfully merged the names from 2 columns into one.
2. Combine columns Data via Notepad
This is another way that allows you to merge several columns. Here you don’t need any formulas. This is suitable for combining adjacent columns to make use of the same delimiter for all of them.
For Example: If looking for combining 2 columns with First Names and Last Names into one:
- Choose both columns you need to merge: Click B1 > press Shift + ArrrowRight for choosing C1 > then hit Ctrl + Shift + ArrowDown for choosing entire data cells with data in two columns.
- And copy data to clipboard > open Notepad > insert data from the clipboard to the Notepad
- Then copy tab character to clipboard > hit Tab right in Notepad > hit Ctrl + Shift + LeftArrow > press Ctrl + X.
- After that Replace Tab characters in Notepad with the separator, you require.
- Hit Ctrl + H for opening the “Replace” dialog box > paste the Tab character from the clipboard in Find what field > type the separator Space, comma etc in “Replace with” field. Hit the Replace All button > to close the dialog box press Cancel
- Now select the entire text in the Notepad and copy it to Clipboard.
- Then switch back to Excel worksheet (press Alt + Tab) > choose B1 cell and paste text from Clipboard to your table.
- And rename column B to “Full Name“ and remove the “Last name” column.
So, this is the second way that allows you to merge columns in Excel without any data loss.
![Two Two](/uploads/1/3/7/5/137531291/443699516.gif)
3. Join Columns Using Merge Cells Add-in For Excel
This is the easiest and quickest way for combining data from numerous Excel columns into one. Just make use of the third party merge cells add-in for Excel.
And with the merge cells add-in you can merge data from many cells by using any separator you like (for example carriage return or line break). With this, you can join row by row, column by column, or merge data from the selected cell into one without any loss.
There are many third-party add-ins online sites that allow you to download the add-ins and merge the cells easily in just a few clicks.
Conclusion:
So this is all about merging rows and columns in Excel without any data loss.
Follow the given steps to combine text in rows and columns easily.
Using “Select Tool”, you can select part of the picture. At this time, the selected area is called “selection range”. Using the “Bucket Tool” or “Transform Tool” after creating the “selection range”, you can paint and transform only the picture in the “selection range”. There are several ways to specify “selection range” in MediBang Paint, so we explain each. Medibang paint desktop. Let's install MediBang Paint. Let's start MediBang Paint. Let's start drawing. Let's make a work. Let's draw with a brush and eraser. Let's save the work. Let's open the saved file. Let's use the layer function. Learn the basic toolsSee all. Learn the basic screen composition. Let's use Undo / Redo.
Hope the given different steps will allow you to perform the task easily in the rows and column. Here I have described different methods of merging rows and columns data in Excel without any data loss.
So make use of anyone that you find easy for you.
However if in case you come to face any issue or data loss situation in Excel then make use of the MS Excel Repair Tool. This is the best tool that allows you to repair and recover data from the corrupted, damaged Excel file.
Additionally, you can learn advanced Excel to become more productive and easily utilize Excel functions and formulas.
5 Easy Methods To Merge Rows and Columns in Excel Without Losing Data
Description
Merging Excel rows and column is a very important task but if facing problem then read this article to rows and columns in Excel without losing any data..
Author
Repair MS Excel Blog
Publisher Logo
Margret
Margret Arthur is an entrepreneur & content marketing expert. She writes tech blogs and expertise on MS Office, Excel, and other tech subjects. Her distinctive art of presenting tech information in easy to understand language is very impressive. When not writing, she loves unplanned travels.
There are times where I need to join cells in Excel and separate them with acomma or some other text. I usually need this to make a SQL query or somethinglike this. Whatever the case may be, Excel doesn’t seem to have an easy way tojoin multiple cells with a delimiter like a comma. So I’ve created a very simpleVBA function to help us with this task.
The Goal
If you had cells
A1:A3
like so:And you wanted to join the text with a comma between them, one way you can dothat is by using a regular formula where you concatenate the cells withampersand (&):
However, this can become a lot of typing, especially if you have many cells youneed to put together.
We can make this easier by creating a custom function in VBA that we can use inour spreadsheet.
[alert heading=“Note” type=“info”]There is no Join() function in Excel formulas,which is why we need to create it using VBA.[/alert]
The function will result with the same output, but with less typing:
Let’s create the VBA function Join() so that we can use it in our spreadsheet tomake this task a loteasier.
If this article helps solve your problem, please consider supporting me because it takes a lot of effort (and coffee!) to provide this content.
? There's a special gift for you in return for your support.
Enjoy the post!
At the bottom right (Windows) or top right (Mac), click Drive for desktop Open Google Drive. When you install Drive for desktop on your computer, it creates a drive in My Computer or a location in. Google drive file stream folder location.
Join Cells in Excel with a VBA Function
Let’s write a quick function you can write to help you join multiple cells witha delimiter. If you’re not very familiar with VBA, please see myIntro to VBAarticle.
Let’s break this down to understand what’s going on.
The function accepts a Cell Range as its first argument, then a string as itssecond argument. The function will result in a single String that will bereturned to the calling Cell that uses the formula.
Here’s the next part of the function that actually builds the resulting string:
Here we loop through each cell in the
rng
variable and we start building thefinal string by using Join =
. Notice that we are using the name of theFunction here. You can think of this as an implicit variable that Excel will usethat gets returned back to the spreadsheet.Here, we build up the string cell by cell. If we had the cells:
And used this formula:
Here would be the breakdown of how the function works.
A1
At this point,
Join = '
, cell.Text = 'one'
, and delimiter = ','
.So this line:
Turns into:
A2
Right now,
Join = 'one,'
, cell.Text = 'two'
, and delimiter = ','
.The next time we go through the line in the For Each statement, it turns intothis:
A3
And in the third time we go through the loop:
Now the loop has finished, and we have
Join = 'one,two,three,'
. However, wedon’t want that last comma there, so we need to get rid of it. That’s when weexecute the next line:Which turns into:
If you’re not familiar with the
Left(string, length)
function, it’s verysimple. It will take a string you give it, and only keep the amount ofcharacters you specify. So, Left('one,',3)
will take the string “one,” andonly keep the first 3 characters (from the Left) and end up with “one”.Also, the
Len()
function just figures out the Length a string has. SoLen('one')
will return 3, for 3 characters. (Len is short for Length).So why not just use Left(Join, Len(Join) - 1)?
The reason for this is if you don’t want a single character as a delimiter.Maybe instead of a comma, you want a specific piece of text between each string.For example, you could do:
Here, right before the last line we would end up with:
If we used:
We would end up with:
Basically, we would only get rid of the last space at the end. This is why weshould use the Length of the delimiter to remove from the end of the text. Withthat in mind, here’s what would happen at the end of the function:
Merge Two Cell Data In Excel Formula
[/text_output][text_output]
Putting the New Formula to Use
To use the formula, simply type it into a cell like a regular formula:
And you’re not limited to a single character for a delimiter. You can have anentire word if you want:
Resulting in:
Merge Two Data Fields In Excel
I hope you found this post helpful. If you have any questions or have found atweak to this function you’d like to share, I’d love to hear about it in thecomments below!